PROJECT COORDINATOR NEEDED

Position: Project Coordinator.
Department: Project.
Location: Riversands Fourways, and Remote.
Closing date: 05 April 2024

Requirements:

• Matric Certificate.
• Certificate, higher certificate, or Diploma in Project Management.
• N5 or N6, a Higher certificate or Diploma in Administration.
• Financial experience or qualification would be advantageous.
• 2 + Years experience in administration.
• 1 -2 years experience in project management.
• 1 – 2 years experience working in a boot camp.

Key responsibilities:

Assist with Upcoming Bootcamps:

• Requesting and gathering quotations for upcoming projects.
• Updating the CFA for each province.
• Collect applicants’ information.
• Calling applicants to confirm acceptance.
• Making transport and flight booking.
• Making accommodation booking (quote, requisitions and follow up with payment).
  Obtain competitive quotations for upcoming projects to save costs and plan
  effectively.
• Manage transportation and flight bookings to ensure timely arrivals for training
  events.
• Collect and analyze survey data to improve the Water Champions program.
• Document post-meeting notes accurately for future reference.
• Assist in implementing and coordinating support for participants.
• Update monthly and weekly budget and process invoices for the department.
• Submit monthly Project Plan for the water champions department.
• Assist in the recruiting of candidates for the accelerator and water champions
  program.
• Submit reports related to the Water Champions department
• Perform other ad-hoc tasks requested by management and other departments
• related to Water Champions.

Bootcamps:

• Printing of participation material.
• Collecting of collateral.
• Arranging and ensuring branding material is available for the bootcamp.
• Arrange the launch/handover event with the rest of the team.
• Handing out surveys.

Post- Bootcamp:

• Capturing surveys and M&E data
• Following up on top 4 participants with contracts and other communication as directed by the manager.
• Capture post bootcamp debrief meeting notes.
• Assist in running a 6-month Support Program.
• Collect past Water Champions testimonials and relevant information.

Required Skills:
•Organizational Skills: The ability to plan and execute multiple tasks concurrently, ensuring that deadlines are met, and resources are allocated effectively.

• Communication Skills: Clear and effective communication with team members, participants, stakeholders, and external partners is essential for conveying information, managing expectations, and resolving issues.
• Leadership Abilities: The capability to lead a team of instructors, mentors, and support staff, providing guidance, motivation, and support throughout the duration of the boot camp.
• Project Management Skills: Proficiency in project management methodologies and tools to oversee the entire lifecycle of the boot camp, from planning and implementation to evaluation and post-program analysis.
• Problem-Solving Skills: The capacity to identify challenges, develop solutions, and make decisions quickly and effectively to ensure the smooth operation of the boot camp.
• Interpersonal Skills: Building and maintaining positive relationships with various stakeholders, including participants, instructors, employers, and sponsors, is crucial for the success of the boot camp.
• Adaptability: The ability to adapt to changing circumstances and requirements, as well as to learn and incorporate feedback to improve the boot camp program continuously.
• Attention to Detail: Being meticulous in managing logistics, tracking participant progress, and ensuring that all aspects of the boot camp run smoothly and according to plan.
• Tech Savvy: Familiarity with technology platforms and tools commonly used in educational settings, such as learning management systems, virtual classrooms, and collaboration software.
• Passion for Education and Skill Development: A genuine interest in helping others learn and grow professionally, as well as a commitment to promoting diversity, equity, and inclusion within the boot camp community.
• Experience in Education or Training: Previous experience in educational program management, instructional design, or curriculum development is highly beneficial for understanding the needs of participants and designing effective learning experiences.
• Budget Management: Ability to manage the budget for the boot camp, including allocating resources efficiently, tracking expenses, and ensuring financial sustainability.
• Evaluation and Assessment: Skill in designing assessment tools and methodologies to measure participant learning outcomes and program effectiveness, as well as using data-driven insights to make informed decisions for program improvement.

Documents required when applying.
· Updated CV.
· Current certified ID copy.
· Current certified certificates.

Email application to: hradmin@khano.co.za or recruitment@khano.co.za
SUBJECT TITLE: Boot-Camp Project Coordinator – Gauteng